Expiry is a notification, not a surprise.
Every document is tracked to its date, so a renewal is scheduled, not discovered after it lapses.
Product fact
Use case
Catch every expiring document before it lapses.
Human Capital Management keeps one register of every employee and company document, and alerts the right person early enough to renew.
- Who it’s for
- HR and admin managers, and PROs and operations managers with large or site-based workforces.
- Runs on
- Human Capital Management, with HR Agent and Automation Pro alongside.
- Where it runs
- In the cloud (a Saudi cloud provider in KSA, or your own cloud account), or on-premise.
The problem today
Every date lives in one person's spreadsheet.
A Gulf employer tracks residence permits, work permits, trade licences, insurance cards and vehicle registrations, each with its own date. The dates live in a spreadsheet that one person updates. A lapsed document can mean a stopped employee, a blocked transaction or a penalty.
- Who it’s for
- HR and admin managers, and PROs and operations managers with large or site-based workforces.
How it works today
- Each document has its own expiry date: permits, licences, insurance cards, vehicle registrations.
- The dates live in one spreadsheet that one person keeps up to date.
- Someone checks it when they remember to.
- A document lapses, and the first sign is a stopped employee, a blocked transaction or a penalty.
How it works
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Add every document once.
Enter each document and its expiry date, for people and for the company. The register covers iqama or residence permit, work permit, passport, trade licence, and insurance and vehicle documents.
People and companyOne register, not one spreadsheet per person.
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Every date is tracked, hire to retire.
Human Capital Management tracks every date continuously, from hire to retire.
Hire to retireThe date is watched whether or not anyone remembers it.
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The right person is alerted early.
Alerts go to HR and to the document's owner at the intervals you set.
Alerts at your intervalsEarly enough to renew, not just to react.
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Renewals route through approval.
A renewal becomes a task that routes through approval in Automation Pro.
Automation ProA renewal has a task, an approver and a deadline.
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Keep a record of every renewal.
The record shows who renewed what, and when. HR Agent can answer "what expires this month?" by chat.
Who, what, whenEvery renewal has a name and a date.
The product, in three screens
Every expiry date, in one place.
Products involved
One platform runs it. Two pair with it.
Runs it
Human Capital Management
From job offer to end of service, on one system.
Pairs with
HR Agent
Hiring, onboarding, leave and letters, in chat.
Pairs with
Automation Pro
Forms, workflows and approvals, with an AI Copilot.
Human Capital Management and HR Agent are separate products that can be connected. Connecting products is integration work under Custom Development & Integration.
- Alerts at the intervals you set
- Role-based access and an audit trail
- Cloud or on-premise
- One-time cost, unlimited users
What changes
What changes before the date arrives.
Expiry becomes a notification with an owner, not a surprise.
One register replaces scattered spreadsheets.
Employee and company documents sit in one place, so the dates no longer depend on one person's file.
Product fact
Renewals have a named owner.
Each renewal is a task that goes through approval, and the record shows who renewed what, and when.
Product fact
FAQ
Answers, in plain words.
Iqama or residence permit, work permit, passport, trade licence, and insurance and vehicle documents, for employees and for the company.
HR and the document's owner, at the intervals you set.
No. Human Capital Management runs fully without AI switched on.
In the cloud (a Saudi cloud provider in KSA, or your own cloud account) or on-premise.
One-time cost. No monthly subscription and unlimited users, so adding an employee record adds no fee.